Control Procedure Of The Imperative Product

OBJECTIVE:
Pakel Architecture, Design and Implementation is to create a system in order to prevent and review raw materials, semi-finished products and products and customer returns, accidental use and shipment at any process stage, that do not comply with the specified quality requirements, and to ensure that they are kept under control.

SCOPE:
Pakel Architecture, Design and Application covers the inconveniences in all raw materials, semi-finished products and products that are purchased from suppliers, produced in our factories and that have a negative effect on product quality.

DEFINITIONS:
Corrective Action: Activities carried out to eliminate emerged nonconformities and prevent their recurrence.
Preventive Action: It is the work on detecting potential errors that may occur and taking necessary measures to prevent them from occurring.
Management Representative: Person who manages quality systems by improving the concept and awareness of quality within the organization, constantly improving quality standards in all processes and services,

RESPONSIBILITY AND AUTHORITY:
Management Representative: Responsible for the preparation, revision, cancellation, distribution, archiving and implementation of this procedure.
Department / Unit Personnel: All department / unit employees including senior management are responsible for the implementation of this procedure.

APPLICATION:
General
The general policy in Pakel Architecture, Design and Implementation is to document all nonconformities. Corrective Activity Reports are an important indicator for monitoring performance and initiating improvement projects.
Nonconformities Arising During Entry Quality Control
The purchased materials are checked by the Warehouse and Shipment Officer or Seat Warehouse Officer, first of all, the material name / type, feature, requested document, delivery location, required quantities (Quantity, Length, Weight etc.) dispatch note in the Material Request Form. Warehouse and Shipping Officer / Seat Warehouse Supervisor and / or Quality Control Chief. are controlled according to the feature and method to be controlled defined in the Entry Quality Control Plan. Warehouse and Shipping Officer / Seat Warehouse Supervisor and / or Quality Control Supervisor may accept / conditionally accept or reject the material.
Depending on the feature of the project, if there is a Quality Plan prepared by the Quality Control Manager, all incoming material may need to be certified, visually checked and tested. Quality Control Department accepts or rejects the material as a result of these controls. The approval of the 3rd Party Control Body and / or the Customer Representative is obtained in the controls and tests made at the request of the customer.

As a result of the controls;
֍ The accepted inappropriate material is treated according to the definition of the non-conformity. If the material is not of the desired quality but can be used for different purposes, the Quality Control Chief may consult the General Coordinator. In such cases, the material is conditionally accepted and the Conditional Acceptance Label is attached.
֍ If the inconvenience of the material is at an unacceptable level, the Product Label (Rejection) is attached. The reason for the rejection is written on the Product Label (Reject) and returned to the supplier. Corrective / Preventive action form is prepared in case of recurring non-conformities or when the supplier is requested to take action.

Nonconformities Arising During Process and Final Control
֍ The Quality Plan (if there is a Quality Plan prepared) is taken as the basis for the tests and controls to be carried out during the process. Control results are recorded in the forms specified in the Quality Plan.
֍ When negativities are encountered as a result of the controls made by the Quality Control Chief in the surface, cutting, bending, drilling and painting stages, the Corrective / Preventive activity report is prepared, the Product Label (Correct) is attached to the semi-product / product.
֍ Visual inspection of the weld joints is made according to the Welding Visual Inspection Instruction. Control method, acceptance conditions and repair permissions according to the type of defect in welding are specified in this instruction. Corrective / Preventive action form is filled by the Quality Control Department by affixing the Product Label (Correction) in case of nonconformities resulting from the source visual inspections. Corrective action is initiated and followed up.
֍  If there is a source incompatibility as a result of the controls made by the destructive / non-destructive testing organization, the source is repaired and tested again. Parts are repaired up to 3 times. If the repair result is not suitable for 3 times, the part is rejected, the Product Label (Reject) is pasted and separated. Control results are reported by the destructive / non-destructive testing organization. In case of nonconformity, a Corrective / Preventive action form is not prepared, the report given by the testing organization is taken as basis.
֍ The Quality Plan (if there is a Quality Plan prepared) is taken as the basis for the tests and controls to be made during the process. Control results are recorded in the forms specified in the Quality Plan.
֍ When negativities are encountered as a result of the controls made by the Quality Control Chief in the surface, cutting, bending, drilling and painting stages, the Corrective / Preventive activity report is prepared, the Product Label (Correct) is attached to the semi-product / product.
֍ Visual inspection of the weld joints is made according to the Welding Visual Inspection Instruction. Control method, acceptance conditions and repair permissions according to the type of defect in welding are specified in this instruction. Corrective / Preventive action form is filled by the Quality Control Department by affixing the Product Label (Correction) in case of nonconformities resulting from the source visual inspections. Corrective action is initiated and followed up.
֍ If there is a source incompatibility as a result of the controls made by the destructive / non-destructive testing organization, the source is repaired and tested again. Parts are repaired up to 3 times. If the repair result is not suitable for 3 times, the part is rejected, the Product Label (Reject) is pasted and separated. Control results are reported by the destructive / non-destructive testing organization. In case of nonconformity, a Corrective / Preventive action form is not prepared, the report given by the testing organization is taken as basis.
֍ The Quality Plan is taken as basis for the controls to be made for the finished product. Control results are recorded in the forms specified in the Quality Plan.
֍ Finished, ready-to-ship products and all records specified in the Project Quality Plan of these products are controlled by the Quality Control Chief, General Coordinator, Customer / Customer Representative or 3rd Party Control Organization. “Final Control Form” is prepared for suitable products and a dispatch list is prepared. Packing is made and controlled according to the Technical Specifications.
֍ As a result of the control, it may be requested to reprocess or reproduce the product. In this case, the products that are not found suitable are separated by sticking the Product Label (Reject). Corrective / Preventive action form is prepared immediately by the Quality Control Chief and corrective action is initiated to eliminate the error.
֍ Rejected semi-finished products / products can be immediately evaluated by the Quality Control Chief and the General Coordinator, and the Customer / Customer Representative can be submitted to the approval of the 3rd Party Control Agency. Or, it is put on hold in a suitable area to be evaluated in another project and the Product Label (Hold) is attached and the reason for the waiting is written on the label. As a result of the evaluation, the following decisions are made regarding the activity to be performed:
– Use As Is,
– Alternative Use
– Deviation Permit
– Correction / Repair
– Return
– Scrap
– Sorting
֍ In cases where the Quality Control Chief and the General Coordinator cannot reach a decision as a result of the evaluation or do not comply with the project requirements, they submit their suggestions to the General Manager. The General Manager evaluates suggestions, makes a decision or consults with the client. The products submitted for the approval of the customer are placed on the Product Label (Hold) until the decision is made by the customer and the reason for the waiting is written on the label and reserved for holding. Corrective / Preventive action form is closed in line with the decision made.
֍ All documents are kept by the management representative according to the quality records control procedure.
6. RELATED DOCUMENTS
6.1. Forms
֍ Entry Quality Control Plan
֍ Material Request Form
֍ Input Control Form
֍ Conditional Admission Label
֍ Product Label (Rejected)
֍ Product Tag (Hold)
֍ Product Tag (Edit)
֍ Corrective / Preventive action form
֍ Quality Plan
6.2. References
֍ Quality Records Control Procedure
֍ Corrective Action Procedure
֍ Preventive Action Procedure
֍ Welding Visual Inspection Instruction
7. DISTRIBUTION
All distributions are made in the electronic environment (soft copy) using the common area that the latest revision of the documents is notified to all department / unit personnel. In case of document distributions to be made to persons who cannot be reached electronically (hard copy), the document is delivered as a controlled copy (by stamping the red “CONTROLLED COPY” stamp on the back of the copies) with a document distribution form.

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